For Client's Jobseekers

We only collect Personal, Health, Sensitive and Employee Information that is reasonably necessary to assess your job application.

This may include:

• Personal Information including your name, email, residential and postal addresses and telephone numbers

• Employee Information such as records relating to your employment history, training, performance and conduct

• Health Information such as allergies and vaccination status

• Sensitive Information such as criminal record checks

(collectively referred herein as Personal Information).

From You

We will, if reasonable and practicable to do so, collect your Personal Information directly from you.

For example, when you:

• Complete a job application via Seek or other recruitment platform

• Submit your resume and cover letter to us via Seek or other recruitment platform

• Submit supplementary forms and surveys we may send you

Information collection may take place face-to-face, through the completion of documents such as administrative forms or electronic forms, by way of emails, telephone calls, surveys, through our websites, through the use of our vendors' websites, or through the use of apps on mobile devices.

From Third Parties

We may collect Personal Information about you from another individual or organisation.

For example:

• from our client (i.e. the prospective employer)

• from our client's subcontractors (e.g. other recruitment agencies)

• your referees

• Equifax (background checking agency)

When collecting Personal Information about you from another individual or organisation, we will endeavour to only collect and hold that information if it was lawfully collected, and when the collector’s disclosure of that information to Honestally is integral to one of Honestally’s functions.

Where possible, we will endeavour to obtain your consent to collect your Personal Information, where it is disclosed to us by another individual or organisation.

From Publicly Available Sources

We also collect Personal Information from publicly available websites, directories and databases including, but not limited to Google, Twitter and other social media.

Candidate records are stored with our authorised vendors:

• Seek (for application processing and storage)

• Equifax (for background checks and pre-employment medicals)

• Google Workspace (for corporate email and other productivity tools)

• Zoho One (for your contact details, application status, communication records and data storage).

The storage of Personal Information through these providers is subject to the Privacy Policies of these entities.

Yes. We will be required to share your Personal Information with our client and/or their subcontractors as part of our engagement to provide recruitment services. We will ask for your consent before sharing any of your Personal Information with anybody else.

By default, we will keep your application on file for the purpose of notifying you of any future positions. You may contact us to request deletion or amendment of your Personal Information at any time. We will consider all requests, having regard to our legal obligations.