For Employees

We only collect Personal, Credit, Sensitive, Health and Employee Information that is reasonably necessary to facilitate the employment relationship.

This may include:

• Personal Information, including your name, email, residential and postal addresses and telephone numbers

• Credit Information such as your tax file number, superannuation membership and bank details

• Health information such as allergies and vaccination status

• Sensitive Information such as criminal records

(collectively referred herein as Personal Information).

We collect your Personal Information directly from you, for example when you:

• Apply for a job with us

• Complete electronic forms when onboarding to our HR system

• Complete internal forms and surveys

The handling of your employee records by a private sector employer is exempt from the Privacy Act if it is directly related to your current or former employment relationship.

But don't worry! We don't believe your information should be handled any differently. Therefore, Honestally will provide you with the same rights as a client (although we still need to have regard to our legal obligations).

This includes:

• commiting to the Australian Privacy Principles even though not required by law

• only collecting information if it’s necessary for our business functions or activities or required by law

• providing 24/7 access to view and amend your data via our HR portal

• taking reasonable steps to secure your personal information

• notifying you in the event of a data breach

Employee records are stored with our authorised vendors:

• Seek (for application processing and storage)

• Equifax (for background checks and pre-employment medicals)

• Employment Hero (for Personal and Employment Information)

• Google Workspace (for corporate email and other productivity tools)

The storage of Personal Information through these providers is subject to the Privacy Policies of these entities.

We will only disclose employee records to a third party in limited circumstances, for example:

• at your request or with your consent

• when required for commercial support (such as external legal or accounting)

• when requested by a Fair Work Inspector

• when requested by an authorised government agencies (such as the ATO)

• when required by law

We will only provide a reference by mutual agreement with you.

Our leadership team will consider what information is appropriate to provide in a reference and keep our comments focused on the employment relationship to avoid any possible privacy issues.

Information we consider appropriate may include information about your attendance, skills, performance, conduct, type of employment and length of employment.

We will not disclose private information about a current or former employee (for example, your medical history).

We retain information you provide to us and which we collect about you, including Personal Information and Personal Data, for so long as you continue to be an employee and specifically until such time as you request us to delete your Personal Information and Personal Data. We will consider all requests, having regard to our legal obligations.